Seamless Tracking for 40,000+ Runners.
The project required a reliable and scalable technology solution to support the Race Entry Pack Collection process for more than 40,000 runners over a three-day period.
Apex Asia Group was required to provide approximately 60 complete laptop-based workstations, supported by networking infrastructure, printers, scanners and the necessary event technology. The solution needed to support high-volume attendee processing, QR code checking, race pack collection, badge printing and data tracking while maintaining smooth event operations.
Given the high volume of participants and the limited event window, the organisers required a dependable hardware and technology solution capable of handling large numbers of users efficiently while maintaining a smooth and organised flow throughout the three-day event.
High Volume. Zero Room for Disruption.
The key challenge was to create a technology environment capable of handling a very large number of attendees without data loss, system interruptions, equipment failures or processing delays. Any significant disruption could have affected the attendee experience and caused major operational difficulties for the event organisers.
The event also required a large number of workstations and supporting equipment to operate simultaneously, making equipment preparation, network deployment and system readiness critical to the success of the project.
One Partner, End-to-End.
Apex Asia Group delivered an end-to-end technology and IT equipment solution designed specifically to support the high-volume Race Entry Pack Collection process.
The solution included the rental and deployment of 60 laptops, networking equipment, printers and scanners, together with software configuration and event technology support — giving the organisers a reliable technology environment capable of supporting large volumes of attendee processing while maintaining an efficient event flow.
Equipment Deployed
Software & Event Modules
The Full Lifecycle. Handled.
Apex Asia Group managed the complete technology lifecycle — from consultation and planning months ahead of the event to equipment collection once the last runner had collected their pack.
- 01Consultation / Planning
- 02Equipment Selection
- 03Equipment Preparation
- 04Software Configuration
- 05Delivery
- 06Installation
- 07Network Setup
- 08Onsite Deployment
- 09Technical Support
- 10Event Day Support
- 11Equipment Collection
Delivered. On Time.
Successful deployment and completion of the Race Entry Pack Collection technology solution, supporting more than 40,000 runners through a high-volume, multi-day event operation.
- Supported approximately 60 operational users.
- Supported a three-day race entry pack collection operation.
- Deployed 60 laptops as primary workstations.
- Deployed approximately 200 networking equipment units.
- Provided 60 printers and 60 scanners.
- Provided onsite technical support throughout the deployment and event operation.
- Delivered an integrated hardware and IT support solution through a single technology provider.
One Technology Partner. Fewer Moving Parts.
Apex Asia Group provided an end-to-end technology solution, combining IT equipment rental, hardware deployment, networking, software configuration and technical support under one provider. This all-in-one approach reduced the complexity of managing multiple technology suppliers and ensured that the equipment, infrastructure and technical support were coordinated as a single solution.
For a high-volume sports event of this scale, having one technology partner responsible for the complete hardware and IT deployment helped provide greater operational consistency and faster response to technical requirements.
